RIT is implementing a mandatory vaccination policy for all of its employees, regardless of whether they work on-site or remotely. RIT has extended its deadline to January 4, 2022. This means the last day employees can receive either the single-dose vaccine (Johnson & Johnson) or their second dose of a two-dose regimen (Pfizer or Moderna) is Tuesday, December 21, 2021.
Employee Vaccination Requirements
RIT’s Mandatory Employee COVID-19 Vaccination Policy applies to all employees regardless of whether they work on-site or remotely, unless the individual qualifies for and receives an exemption. Employees must be fully vaccinated by January 4, 2022. Fully vaccinated means that they have received both doses of the two-dose vaccines (Pfizer, Moderna) or have received the single Johnson & Johnson dose by Tuesday, December 21, 2021.
Although the deadline is January 4, 2022, that is too late to allow proper planning for the spring semester in the event an employee chooses not to be vaccinated. Therefore, all current employees must provide their proof of vaccination no later than Wednesday, December 22, 2021.
You will need to provide proof that you have been vaccinated. Acceptable forms of proof include original document, photo documentation, Excelsior Pass or other vaccine passport. Faculty, staff and adjuncts will need to update their vaccination information in Oracle Employee Self-Serve and attach appropriate documentation. This information will be routed to your supervisor for verification purposes.
Reasonable accommodations may be available for individuals who are granted an exemption from the COVID-19 vaccination. Exemptions may be granted to employees (1) who cannot be vaccinated due to a medical condition or disability; or (2) based on the employee’s sincerely held religious belief, practice, or observance.
Conditions upon which a medical or disability-based exemption may be granted include, but are not limited to, an employee who has or may have a severe allergic reaction, called anaphylaxis, immediately after a first vaccine dose or to a component of the COVID-19 vaccine. Requests for a religious exemption must be based upon a sincerely held religious belief, practice, or observance, including those contrary to the practice of immunization. Social, political, or economic philosophies or personal preferences to immunizations do not justify an exemption. Further information on this is located on the HR website RIT Accommodation Policies.
Weekly testing of employees who are not yet fully vaccinated (2 weeks after final dose) will continue through the week of December 6, 2021.
Weekly tests should be scheduled so that the result is returned within the same calendar week as the test (Sunday through Saturday). Appointments can be scheduled through Remote Medical International’s Covid-19 Testing Services. Please note that there is an option for time zone selection, so be sure to note the time zone that auto fills and correct, if necessary. There will be a link to the Brio website in the confirmation email to sign up for the results portal, which is required before attending the testing.
Generally the test should take no more than 15-30 minutes. Results will be provided during this timeframe, although you do not need to wait for the results. Notification of the results are provided through RMI’s portal, email, or text.
All COVID test results must be submitted each week in Oracle Employee Self-Service. Information on how to upload the results can be found COVID-19 Test Results User Guide. Please note that the test result documentation must be uploaded with the submission.
Returning to Campus
RIT is open for on-campus instruction, research, campus programs, and services. All faculty and staff not currently working on campus are encouraged to return to campus. RIT is no longer operating under reduced capacity guidelines from New York state. All employees working remotely must consult with their supervisors about commencing work back on campus.
Preparing for Spring Semester
Employees working on campus in spring 2021 are required to obtain both a negative COVID-19 test and a 2020/2021 seasonal flu vaccine. The COVID-19 test and flu vaccination are not required of employees who will be on campus for a brief visit no more than once a month (e.g. to pick up mail) or if they visit campus and remain outdoors. Employees with approved accommodations may also be excused from these requirements.
A new remote work attestation must be entered in Oracle for spring for any adjunct working 100% remotely or any regular faculty or staff employee working 100% remotely outside of New York state.
COVID-19 on Campus
If a student tells an RIT employee that they have tested positive for COVID-19, the employee should tell the student to contact the Student Health Center. The contact tracing teams at RIT and at the Monroe County Health Department carefully review individual’s actions and risks to others following notification of a positive COVID-19 test. They will reach out to those who are actual close contacts.
Daily Health Screen
The RIT Daily Health Screen has been discontinued as of July 9. All members of the RIT community are expected to self-monitor for any symptoms related to COVID-19 before coming to campus every day.
Returning to Campus
Before returning to campus for the Fall Semester, RIT is requiring all employees to:
- Get a COVID-19 test and provide proof of a negative result using the RIT Employee Self Serve portal prior to coming to campus.
- Take an online training session on protecting yourself from COVID-19. Human Resources is sending instructions for taking this course to all employees.
- Respond to a daily RIT Health Screen, seven days a week, even if you are not coming to campus.