Event Safety Guidelines

To better protect the RIT community, large scale indoor public events will have additional safety requirements. These guidelines will be revisited periodically and revised, depending on public health concerns and warnings.

Guidelines for All Events

  • Masks must be worn indoors. Unvaccinated individuals must wear masks outdoors when physical distancing cannot be maintained.
  • Food and drink may only be served in accordance with the RIT Safety Plan. Encourage distancing through event set up as much as practical (e.g. distancing between tables, extra available seats, distance between seats, etc.).
  • If food is served:
    • Attendees may only remove their masks when they are seated or if they are standing at a bar height/high top table with food or drink and actively eating, ideally for 15 minutes or less.
    • It is recommended that food be served at the end of the event and provide the option for people to take the food with them to eat elsewhere.
    • When feasible, consider offering a remote participation option.
  • All space must be reserved through RIT's event management system.
  • Student club and organizations events must be approved in EMS by the Campus Life Event Management Team.

Guidelines for Large-Scale Indoor Public Events

(Effective January 3, 2022)

Any events that have the potential to host 400 people or more in one venue at one time (including the Gordon Field House, Gene Polisseni Center, Clark Gym, Ingle Auditorium, Al Davis Room, and Panara Theatre), and in which non-RIT community members are expected to be in attendance are subject to the event guidelines outlined by the RIT Safety Plan. This includes any meeting, lecture, presentation, performance, competition, etc., hosted by RIT or external groups using one of the venues identified above. Events planned for 150 or more attendees where food will be served and non-RIT community members are expected to be in attendance are also considered large scale and must follow these guidelines. Event organizers of smaller events that are open to the public may implement these safety protocols should they deem it necessary for the safety of attendees.

  • Every event of this size must have an event safety liaison to ensure protocols are followed. This should be an event organizer.
  • Event safety acknowledgments are required. Student clubs and organizations must submit their acknowledgment to the Campus Life Event Management Team. All other event hosts must submit their acknowledgment as part of the Event Management System scheduling process.
  • RSVPs are recommended so health protocols can be communicated with all attendees.
  • All attendees 12 years of age and older must provide proof of vaccination. Current RIT students, faculty, and staff who are in compliance with the vaccination policy and do not have access to a vaccination card can request a compliance pass to present along with their RIT ID for entry into all campus events.

There must be at least one RIT community member (student employee, faculty, or staff) or contract security that has been instructed on how to check vaccine status.

Download Event Safety Acknowledgment form

Download Instructions for Verifying Proof of Vaccination

Frequently Asked Questions

ITS is developing an electronic pass for current members of the RIT community. It is in development and is planned for launch when the large event guidelines take effect January 3.  Further communication on the compliance pass will be shared with the RIT community as soon as it is available.